HR ADMIN ASSISTANT

Makati, Metro Manila, Philippines

Job Type

Full Time

ABOUT THE ROLE

Human Resources

- Responsible in facilitating end to end hiring process of various head office and store positions.
- Ensuring background and reference checks are completed and accurate
- Maintain file records of all employees
- Answer phone calls and provide needed information
- Responsible in providing administrative support and to ensure HR and admin are maintained in an effective, up to date and accurate manner
- Prepare payment requests for all HR and admin vendors and suppliers
- Support HR Department on employee engagement activities planning and implementation
- Responsible in addressing any employment relations issues and carrying out appropriate actions
- Assist in the day to day to day operations of the HR Admin functions and duties
- Any other reasonable duties which may be required by management from time to time.

Administrative / Receptionist

- Answers telephone calls and transfers to appropriate staff member.
- Meets and greets clients and visitors.
- Performs general clerical duties to include but not limited to: photocopying, faxing, mailing, and filing.
- Maintains hard copy and electronic filing system.
- Signs for and distributes incoming documents and packages.
- Canvasses and purchases office supplies.
- Coordinates and maintains records for staff office space, phones, parking, company credit cards and office keys.
- Coordinates meetings and conferences.
- Maintains and distributes staff schedules.
- Provides office orientation for new employees, e.g. timekeeping system, etc.
- Sets up accommodation and entertainment arrangements for Company visitors.
- Making travel arrangements, such as booking flights, cars and making hotel and restaurant reservations.
- Performs other related tasks which may be assigned from time to time.

REQUIREMENTS

  • Must have a Bachelor’s/College Degree in Human Resource Management, Psychology or equivalent

  • At least 1 - 2 years of working experience in the related field

  • Someone with good communication and interpersonal skills

  • Should be detail-oriented, proactive and can work with minimal supervision